You can upload new versions of a file so that you keep a constant audit log of historical changes. 

When uploading a new version of a file, the new file will not have any comments attached to it since it is considered to be new.  However, you can always view the file history by switching between the previously upload versions to see past remarks and the progression of that file.

If you made a mistake and uploaded the wrong file - you can always delete it as well.

To upload a new version of a file

You can upload a new version of a file from the project overview section or on the file view.

Upload a new version on the project overview

  1. Click the up arrow icon on the right side of your file to upload a new version icon.

  2. You can then upload one file on top of the original file. You can do this by selecting the file from your hard drive, Google Drive, or Dropbox.

Upload a new version in the file view

  1. Open the version menu by clicking on the version number at the top of the sidebar.

  2. In the version menu, you will find a button to upload a new version of this file. You can upload one file from your hard drive, Google Drive, or Dropbox.

Alternatively, you can upload a new version in the file view by dragging and dropping the file. To do this, drag the file over towards the comments section, and it’ll upload that file as a new version.

Uploading a file when you have multiple review steps

If you have more than one review step and you are uploading a new version of a file, you will have to confirm which review step you want the new file to be added. By selecting the proper review step, you ensure that only the appropriate people will be notified and able to view the latest version. 

It is important to note that only collaborators of a project will be able to see historical versions and comments in all steps. Reviewers will only be able to see version history in the review step that they are invited to see.

Uploading multiple new versions for several files at once

To upload multiple new versions, simply drag and drop all the new versions of your files into your project.

Any file names that match any of your existing files will automatically be added as a new version. Only the prefix of each version needs to match.

For example:

  • You have a file in your project called "file_name.pdf"

  • You drag and drop the next version, "file_name_v2.pdf", into your project

  • Filestage auto-matches it to your existing file and adds it as the next version

Note: The new version of your file can be an exact match or include a version number suffix like "v2". If the file name is different or you use different naming conventions for your files, they won't automatically be matched as new versions.

Please note that this feature is only available in our new dashboard. If you would like to use it, you can easily switch to our new dashboard. You can find more information in this Help Center article: Getting started with the new project dashboard

Do all Filestage plans include this feature?

Only teams on plans that were released after May 2019 are able to upload new versions from Google Drive and Dropbox. Older plans can upload only from their harddrive. To see if your plan includes this feature, please view:!/billing/.

 If your plan does not include this feature and you’re interested in it, you can update your plan or reach out to us at

If you have any questions or comments, please feel free to reach us through the chat or email at

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