Verified approvals turn a normal click-to-approve into a signed, identity-checked decision. Each reviewer confirms with an electronic signature and a one-time password, so you always know exactly who approved what — and stay compliant with FDA 21 CFR Part 11 and EU Annex 11 while you're at it.
⚠ Note: Verified approvals are available on the Enterprise plan.
Verified approvals make every sign-off auditable and tamper-proof. Instead of a simple click, each reviewer confirms their decision with an electronic signature and a one-time password sent to their email — giving you a clear, compliant record of who approved each file and when.
This is especially valuable when you need to:
Meet regulatory requirements such as FDA 21 CFR Part 11 or EU Annex 11
Prove reviewer identity for legal, medical, or pharmaceutical content
Create a defensible audit trail for high-stakes or contractual approvals
And this is how you can switch verified approvals on:
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Once it's switched on, every reviewer in the step must confirm with a one-time password. A pen icon appears next to each verified approval in the review decisions, so you can see at a glance who has signed off.
And this is how reviewers complete a verified approval:
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💡 What's next? Once you're done, see how to Supported file formats in FileStage
Let us know if you have any questions by reaching out to us on chat or emailing us at [email protected]. We're always happy to help!
