With our new Google Drive integration you can automatically sync your files and versions between Google Drive and Filestage. This feature will help you, as a Google Drive user, save even more time in your review process by automating file and version uploads.
How to connect Filestage to your Google Drive?
To be able to use this functionality, the first step is to connect your Filestage account to your Google Drive by following these steps:
Open the Apps tab in Filestage
Select Google Drive from the list
Click on Connect on the following page
Choose the Google account you want Filestage to connect to and finish the authentication process
Connect your Filestage project to the correct Google Drive folder
To automatically sync new files and versions from Google Drive to your Filestage project, choose both the project and the folder you would like to synchronize.
To do so, follow these steps:
Open the project you would like to connect to your Google Drive
Click on the Google Drive icon right above the project
Select the Google Drive folder from which you would like to sync the new files from
If you want to export approved files back to your Google Drive folder, tick the corresponding box
Click on Save once you have chosen the suitable Google Drive folder
You have now successfully linked your Filestage to your Google Drive folder
Naming convention: New files vs. new versions
Any time you add a new file to your Google Drive folder, it will automatically load either as a new file or as a new version in your project.
How to upload new files from Google Drive
If the file you upload to Google Drive has a unique name, it will be added to your project as a new file.
For example: "Interior design.png" is not the same as "Interior design_alternative.png".
How to upload a new version from Google Drive:
The file must have the same file name as the prior version. Filestage then recognizes Google Drive's naming convention, automatically adding a (2) behind the original name.
Example:
Export approved files back to Google Drive
Once you finish your review and achieve approval from your reviewers, you can use the Google Drive integration to automatically upload the approved file back into your Google Drive.
If you tick the corresponding box in the process of selecting the Google Drive Folder, the upload of the approved file will be automatically done! 🎉
You then can find the approved files in an automatically created subfolder called Approved Files, followed by the name of your project:
And that's it! That's how easy it is to have your Filestage project synched with your Google Drive folder! 💫
💡What's next? After syncing your Filestage project with your Google Drive, learn how you can connect Filestage to your Monday.com account!
If you have any questions or comments, feel free to start a chat or email us at support@filestage.io. We’re always happy to help.